Minutes October 2016

Minutes of a meeting of Wellington Heath Parish Council held on Tuesday 4th October 2016 in The Memorial Hall commencing at 7.30pm.

Present –Cllrs. J. Jones (in the Chair – JJ) D. Williams (DW) and F. Rozelaar (FR).

Minutes – The Minutes of the meeting held on 26th July 2016 were taken as read, confirmed and signed by the Chairman.

Declarations of Interest in items on the Agenda – None declared/received.

Report by County Councillor – CC Liz Harvey had apologised that she was unable to attend the meeting but had updated FR on current issues including the public transport , future use of the Library and advised that the planning application for the travellers site should be discussed at full Council shortly.

Update Reports

  1. Road at Swallow Farm – No further information was available.

  2. Replacement board at Memorial Hall – Ordered following last meeting and delivery expected shortly. Discussion took place regarding slightly altering the position of the board so as not to block the entrance to the carpark at the Hall when displaying /reading Notices.

  3. Hedge cutting – Account received for £29. 10 but this had not shown the VAT as a separate content and was again part of a block Invoice and not in the sole name of the Parish Council.

  4. New Parish Councillors – despite attempts, no one had come forward to join the Parish Council, but it was hoped to encourage membership at the Welcome Party.

  5. Parish Council Web site and Newsletter – FR advised he had made some adjustments to the website which he felt was now fit for circulation and use and it was proposed to draw attention to the website in the next Newsletter.

Items for consideration

  1. Finance meeting fixed for 6th December 2016 at 7.30pm at Woodlands.

  2. Suitable dates for future meetings – November date as per usual on 29th November 2016. January meeting to take place on 5th January 2017 and the March date was adjusted to 21st March 2017 to facilitate the end of the Parish Council financial year on 31st March so that not so many issues are unresolved and carried forward to the following year.

  3. Welcome Party to take place on 26th November 2016 between 10.30am and 12 noon.

  4. Road signage – FR would take the matter up with Neil James regarding the signage for Church Road which should be Church Lane.

  5. Meetings on 6th October 2016 – DW agreed to attend the Planning meeting and FR agreed to attend if convenient as it was indicated that this would probably include Neighbourhood Planning for the NDP.

  6. HALC – Clerk to enquire regarding the funding which had been offered for a Computer for the Clerk as the Parish Council had now gone down the route of an independent website, and although our application for funding had been acknowledged and received by HALC, the promised funds had not been received.

  7. Farmers Arms – Clerk to enquire whether this property is still registered as a Community Asset under the five year term, but if it has been deleted, enquire (a) why we have not been informed of this and (b) who authorised it to be taken off the Community Asset register.

October 2016/13

Finance – The following Accounts had been received for payment –

    • Lengthsman, July, August & September £117.50.

    • Truprint, NDP £132.00.

    • Truprint, Newsletter £250.00.

    • HALC, web hosting £36.00.

    • Clerk, allowances, expenses, additional salary following

increase ( all over six month period ) £249.95.

    • Richard Hurley, dog bin bags £30.84.

    • Kevin Reid, work at Pool Piece £150.00.

    • G. Kirk, hedge cutting £29.04.

On a proposal by DW seconded by FR and carried, these Accounts were approved for payment and cheques signed accordingly.

Reports

  1. Memorial Hall – JJ advised work to floor had been completed, carpets and chairs cleaned following work, welcome party booked, quiz night booked and advised that the table tennis club using the hall less frequently so income has been reduced.

  2. NDP – FR advised on latest planning issues approved and received. Consultation event to take place shortly for NDP and advised that comments included on the suggestion of the AONB, which had subsequently been cut back by Peter Yates from Data Orchard. Enquiries had been made of the AONB whether they are producing a colour guide.

  3. Lengthman Scheme – Attending the meeting was the Lengthsman Administrator Alan Wood and discussion took place regarding the way forward following the flooding damage to the steps at Ochre Hill. Whilst it was evident further expenditure would be dependent upon the funds available in the first instance it was agreed Alan Wood would meet with Darren from Ledbury Fencing to take levels of the area. A Drainage Engineer had advised on the work required and also been inspected by Neil James the Locality Steward from Balfour Beatty.

Information sheet sent to all Councillors prior to the meeting included initial proposals for new Parish constituency boundaries, Clerks & Councils Direct magazine, satisfactory audit of the year’s accounts and change of trading name of the Council’s Insurance Co. Current bank balances were also advised and confirmed that the Precept for 2017/18 was required to be submitted by 31st December 2016.

Councillor Reports – FR queried the reduced income revenue from advertisements in the Newsletter and the Clerk was to take the matter up with Marc Low .

There being no further business, the Chairman declared the meeting closed at 9.40pm.

Next meeting to take place on 29th November 2016 with a Finance meeting early in December.

Signed…………………………………………. Dated………………………

Chairman.